Opinion sheet
We look forward to receiving comments from the reader
Website link
Number of visitor: 1028882
Online visitor: 34
[ Đăng ngày: 12/12/2016 ]
INSTRUCTION FOR REGISTRATION LIBRARY CARD
(Excerpt from the document of the quality management system standard TCVN ISO 9001: 2015)

FLOW CHART:

INTERPRETATION:

Steps Description Responsibility
Scope of application
•  External Readers
 
Foundations
•  Library rules

•  The information user’s demand is the banking staffs and other external objects.

 
1
- Demand for library card

•  Information users are the banking civil servants or other external objects, if they wish to use the library card, they must register to do library card according to the regulations in the library rules

 
2
- Instructions for filling in Library Card Registration Form

•  When the information users have demand to do a library card, the Library Officer at the Information Desk must provide the Library Card Registration Form or show the link for the user to download the sample form on the Library website – Form 001: Library Card Registration Form (For the external objects).
•  Instructing users to fill in full information and photos on the library card registration form.

•  Circulation Division
3
 - Filling in information

•  Fill in your personal information on the Library Card Registration Form.
•  Attach a photo (3x4) on the Library Card Registration Form to submit to the Library Officer.

•  Information User
4
- Paying the library card fee

•  Paying the library card fee at Finance - Accounting Department of the University according to the provisions in Item IV, Article A, Clause 10 of the Library Rules.
•  Finance - Accounting Department collects fees and issues a receipt for the users.
•  Receiving a receipt from Finance - Accounting Department.

•  Information User

•  Financial – Accounting Department

5
- Submitting/Receiving receipt and the Library Card Registration Form

•  User submits the Receipts of Finance - Accounting Department together with the library card registration form that has filled in full information with a photo 3x4 to the librarian.
•  Librarian receives the receipt and checks the information on the user’s library card registration form.
•  Making an appointment to receive the library card (after 3 days)
•  Sending information and photo of the information user to the Information Division by email.

•  Information User

•  Circulation Division

6
- Input data

•  Receiving the user’s information from the Circulation Division by email.
•  Applying the library/reader management software for data input and information management.

•  Information Division
7
- In thẻ Thư viện

•  Applying the library/reader management software to print the library card

 
•  Information Division
8
- Delivering the Library card

•  Information Division after printing the library card is transferred to Circulation Division.
•  On the appointment date, the user comes to the Information Desk and contact with Circulation Division to receive the Library Card.

•  Information Division

•  Circulation Division

•  Information User

9
- Report, statistics

•  Periodically: month, quarter, year
•  Unscheduled requested by the functional departments,…

•  Circulation Division

•  Information Division

10
- Preservation of records

• The library card registration form is arranged and stored in the Library Information Book relating to the readers.

Saved in:

•  Circulation Division
•  Saving period: 5 years

APPLIED FORMS:

No Name of forms Code Saving period Saving location
1.
Library Card Registration Form (Applying for the external objects)
TV/01.01
5 years
Library
CÁC TIN KHÁC